SEDAR FAQs
The following is a list of commonly asked SEDAR questions. If your question cannot be answered here, please call us.
General
| Q. | How do I contact Newsfile Corp. ? |
| Q. | What is SEDAR? |
| Q. | Who files documents on SEDAR? |
| Q. | What documents need to be filed on SEDAR? |
Document Formats
Fees
| Q. | How are fees paid? |
| Q. | Can't I just be billed for the fees? |
| Q. | What are the current CDS(SEDAR) Inc. filing fees? |
| Q. | What are the current Securities Commissions filing fees? |
Miscellaneous
General
How do I contact Newsfile Corp. ?
Please view the contact page.
What is SEDAR?
SEDAR is the System for Electronic Document Analysis and Retrieval, the electronic filing system for the disclosure documents of public companies and mutual funds across Canada.
An initiative of the Canadian Securities Administrators (CSA) and CDS Inc., the SEDAR system was created to allow filing of certain documents such as prospectuses and continuous disclosure documents in an electronic format with the relevant Canadian Securities Regulatory jurisdiction(s). Launched in 1997, it was developed to increase the efficiency of the filing process for both the filing issuers and the Securities Commissions as well as to allow the electronic payment of CSA filing fees and to improve public access to securities filings.
All Canadian public companies and mutual funds are generally required to file their documents in the SEDAR system. In addition, some third parties who are involved in public company transactions such as take-over bids or proxy contests may be required to file.
Most of the documents which are legally required to be filed with the Canadian Securities Administrators and many documents which may be filed with the Canadian exchanges (market centres) are included in the SEDAR system. For insider reports, please refer to SEDI. A complete list of all documents which are included is contained in the SEDAR Filer Manual.
Who files documents on SEDAR?
Please view the SEDAR overview page.
What documents need to be filed on SEDAR?
Please view the SEDAR overview page.
Document Formats
Why are there different data formats for previously filed documents?
Please view Filing History under the SEDAR Filing Formats page.
What is PDF format?
Please view the SEDAR Filing Formats page.
What versions of PDF are acceptable to the SEDAR system?
Please view the SEDAR Filing Formats page.
Why can't I manipulate PDF files in Acrobat Reader?
Acrobat Reader is simply a viewer. No changes can be made to a document. It is necessary to use Adobe Acrobat Exchange to manipulate documents in PDF format.
Fees
How are fees paid?
Please view the SEDAR Filing Fees page.
Can't I just be billed for the fees?
Please view the SEDAR Filing Fees page.
What are the current CDS(SEDAR) Inc. filing fees?
Please view the SEDAR Filing Fees page.
What are the current Securities Commissions filing fees?
Please view the SEDAR Filing Fees page.
Miscellaneous
How do I begin using Newsfile Corp. as our filing agent?
Please view the Filing Process page.
What format should my documents be in before sending them to Newsfile Corp. for conversion and transmission to SEDAR?
Newsfile Corp. can process many different document formats, including paper, word-processing, spreadsheet and desktop publishing. An electronic version will pdf better and the commissions prefer not to receive scanned versions as scanning increases the size of the files greatly and can affect the clarity of the document itself.
How do I update my company profile?
Your company's profile is stored on the SEDAR filing application server and can be accessed by any authorized SEDAR Filing Agent. Advise us of the changes and we will submit them. The updates made to the profile appear on the SEDAR Web site 15 minutes later.
What happens if I submit a filing in error?
A filing can be made private by applying to the principal Securities Commission. If the reason is valid, and it is within the various parameters of the securities commissions, then they will remove the submission. Either way, amended documents can be added to the filing. Note: this does not replace the incorrect filing - it only adds the amended documents.
How quickly can I determine whether my filing was successfully transmitted?
We will contact you at the conclusion of each filing. The submission numbers are also available upon request. Should there be a problem, we will contact you. The documents won't appear on the SEDAR website until 15 minutes after the submission has been completed.
Where can I find information on SEDAR forms?
http://www.sedar.com/pdf_files/FilerManual_R7.pdf
Why do some documents appear multiple times on the SEDAR Website?
This is because each SEDAR filing must be complete. For example, your letter confirming your distribution to shareholders of annual financial statements will be transmitted with your filing of annual financial statements as well as with your filing of management proxy materials.
Can Newsfile Corp. add documents to a filing made by another filing agent?
Yes, but only if the originator of the filing adds our SEDAR user ID with the appropriate privileges to the original filing.