We take your privacy seriously. This privacy policy discloses what information we gather, how we use it, and how you may update or change it. By submitting Personal Information to us through your registration or otherwise by using our Services, you agree that we may collect, store, use, and disclose such Personal Information as described in and in accordance with this privacy policy and as permitted or required by law. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
Newsfile Corp. is a compliance solutions company offering press release distribution and regulatory filing services (the "Services"). The Services enable the following:
In this privacy policy, these terms have the following meanings:
"Compliance Management Portal" is a secure area on our website accessible to Customers with a valid username and password. The Compliance Management Portal allows Customers to submit Service requests, view account information, manage Mailing Lists, and view a list of historical service requests.
"Contact" is a person a Customer may contact through our Services. In other words, a Contact is anyone on a Customer's Mailing List or about whom a Customer has given us information. For example, if you are a Customer, an email address on your Mailing List would be considered a Contact.
"Customer" means any person or entity that is registered with us to use the Services.
"Mailing List" is a list of Contacts a Customer may upload or manage on our platform and all associated information related to those Contacts (for example, email addresses).
"Personal Information" means any information that relates to an identified or identifiable individual, including as the same may be defined in applicable privacy laws, such as information that identifies or can be used to identify a Subscriber, a Contact, Customer, Prospect, or a Visitor, directly or indirectly. Examples of Personal Information include, but are not limited to, first and last name and email address.
"Prospect" means any person or entity that is not registered with us to use the Services, but has provided implied or express consent to receive marketing related information from us.
"Subscriber" means any person or entity that has provided consent to receive news releases from us through email.
"Website(s)" means any website(s) we own and operate (for example, newsfilecorp.com, newsfilewire.com, and filesec16.com) or any web pages, interactive features, applications, widgets, blogs, social networks, social network "tabs," or other online, mobile, or wireless offerings from Newsfile Corp. that post a link to this privacy policy.
"Visitor" means any person who visits any of our Websites.
"you" and "your" means, depending on the context, either a Customer, Subscriber, Prospect, Contact, or a Visitor.
We require registration for certain Services, such as the distribution of press releases, the filing of documents on the SEC EDGAR, SEDAR+, and SEDI systems, and access to our software products. In order to provide our Services to you, we may ask you for contact information (such as name and email address), filing codes, financial information (account or credit card numbers), mailing address, phone number, title, company name, and/or demographic information (including zip/postal code).
We may ask Subscribers for their name and email address, in order to deliver requested press releases. We may ask Visitors who submit inquiries through our Website for their name, email address, and phone number, in order to adequately answer inquiries. We require Customers distributing press releases through our Services to provide a contact name, phone number, and/or email address for insertion in the bottom of your press release, and may ask Customers to provide names and email addresses for your Contacts, should you wish to use our Mailing List features.
As with most Internet sites, our Website collects a variety of technical data, including your IP address (a unique number that identifies your access account on the Internet), domain, username (if you are logged into one of our software products) and Web browser information. We use this information to help diagnose problems with our Services, to administer our Website, and in reporting to companies with whom Newsfile Corp. works, including its clients, partners, etc. For example, your IP address may be used to help identify you and your account information and to gather demographic information, or to maintain an aggregated log of click activity on our Website.
Our Website uses "cookies" to keep track of your accounts. We also use cookies to deliver content specific to you. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser that enables the site's or service provider's systems to recognize your browser and capture and remember certain information. We use cookies to compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
We do not record or store any information about your movements on the Internet outside of our Website. You can choose to decline our cookies (e.g., by setting your browser to reject cookies), but if you do, some parts of our Website may not operate properly.
Our Website uses Google Analytics, a service which transmits Website traffic data to Google servers in the United States. Google Analytics does not identify individual users or associate your IP address with any other data held by Google. We use reports provided by Google Analytics to help us understand Website traffic and webpage usage.
When a Contact interacts with an email sent through a Customer’s Mailing List, we may collect information about the Contact’s device, location and interaction with the email, as further described below. We use cookies and other tracking technologies to collect this information.
Specifically, we analyze the interactions with our emails by Contacts and Subscribers, including to better understand their engagement with content sent through a Customer's Mailing List. These analytics help us track email open rates and click-through rates and interactions with press releases. This information may be shared with Customers for marketing and tracking purposes.
We also track the online movements of Web users with respect to press releases we post on third party websites, including a viewer’s IP address, device and browser type, date and time the content was viewed, city/country in which the viewing occurred and the viewer’s ISP or network carrier, using a technology similar to cookies.
We may use the information you provide us:
We may use demographic, usage and profile data collected through our Website in the course of reporting. Anonymous user data (such as IP addresses, and/or their IP-location information, if available) may be utilized within aggregate traffic reporting to third parties or clients submitting press releases to us. Additionally, certain information provided at user-registration (such as the name of a media outlet or user title) may be made available to clients within activity reports, although no Personal Information (such as names, phone numbers, or email addresses) will be reported.
We do not use your Personal Information to make automated decisions.
We are required to include a contact name and either a phone number or email address on a Customer’s press release distributed by our Service. This is to provide readers a pathway for contacting the authoring Customer entity for more information. Through providing the required contact information Customers are providing us with your consent to use the contact information in this manner.
We have in place industry standard security measures to protect against the loss, misuse or alteration of the information under our control, including through the use of physical, organizational, and technological measures and appropriate training of employees. We implement a variety of security measures to maintain the safety of your Personal Information when you request Services or access your Personal Information. We cannot guarantee the security of your data transmitted to our Website. It is possible that any information transmitted via the Internet may be intercepted by unknown third parties. We therefore encourage you to carefully ensure security through virus screening software, browser settings, the setting of passwords that are known only to you and are difficult to guess, and other security measures available to individuals and/or companies. Any transmission is at your own risk.
Where we have given you (or where you have chosen) a password and/or user ID which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. Do not share your password or user ID with anyone.
We do not sell, trade, or otherwise transfer to third parties your Personal Information collected through registering with Newsfile Corp. or from visiting our Website. This does not include sharing Personal Information with trusted third parties, including affiliates, who assist us in operating our Website, conducting our business, or providing the Services, provided that any such third party will be bound by confidentiality obligations. Newsfile Corp. may also disclose your Personal Information, the contents of your communications and/or your contact and financial information if permitted or required to do so by law.
It is possible that as we continue to develop our business, Newsfile Corp. might be acquired. In such a transaction, your information may be transferred to the acquiring entity.
We may store or process your Personal Information on servers in Canada and/or the United States. As a consequence, your Personal Information may be accessed by the courts, law enforcement and national security authorities of those jurisdictions in accordance with applicable laws.
Newsfile Corp. abides by Canada's Anti-Spam Law (CASL). We use email to share information about our services to Customers and Prospects who have provided their express or implied consent to receive such communications. Recipients can opt out of future communications from Newsfile Corp. by clicking the "unsubscribe" link in the email and defining their preference, or by responding to the email and requesting to opt-out. See our anti-spam policy for more information.
Newsfile Corp. abides by Canada's Anti-Spam Law (CASL). We only use the contact information that Visitors to our Website provide as part of an inquiry to respond to you.
We provide Subscribers press releases for requested companies and industries through email. Newsfile Corp. abides by Canada's Anti-Spam Law (CASL). We only use Subscribers’ email to share information with those who have provided their express or implied consent to receive such communications. Subscribers can opt out of future communications from Newsfile Corp. by clicking the "unsubscribe" link in the email and defining their preference, or by responding to the email and requesting to opt-out. See our anti-spam policy for more information.
A Customer may provide Personal Information about a Contact to us through the Services. For example, when a Customer uploads their Mailing List they may provide us with certain contact information or other Personal Information about you such as your name and email address. Our Services are intended for use by our Customers. We are not responsible for the privacy or security practices of our Customers, which may differ from those set forth in this privacy policy.
If you want to exercise any data protection rights that may be available to you under applicable law or have questions or concerns about how your Personal Information is handled by us as a processor on behalf of our individual Customers, you should contact the relevant Customer that is using our Services, and refer to their separate privacy policies.
If you no longer want to be contacted by one of our Customers through our Services, please unsubscribe directly from that Customer’s newsletter or contact the Customer directly to update or delete your data. If you contact us directly, we may remove or update your information within a reasonable time and after providing notice to the Customer of your request.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. We may ask you to verify your identity in order to help us respond efficiently to your request.
A Mailing List can be created in a number of ways, including by importing Contacts through our Compliance Management Portal. Your Mailing Lists are stored on a secure server. We do not, under any circumstances, sell your Mailing Lists. If someone on your Mailing List contacts us, we may respond to that person as appropriate. You may export (download) your Mailing Lists from our Compliance Management Portal at any time.
If we detect abusive or illegal behavior related to your Mailing List, we may share your Mailing List or portions of it with affected ISPs or anti-spam organizations to the extent permitted or required by applicable law.
Our Websites and some of our Services contain links to other sites. These sites are operated by third parties and may have their own privacy policies applicable to their site(s). We are not responsible for the privacy practices or the content of such sites.
Our Websites include social media features, such as the Facebook Like button, the QuoteMedia stock chart, and the X embed. These features may collect information about your IP address and which page you are visiting on our Website, and they may set a cookie to make sure the feature functions properly.
If you are located outside of Canada, by registering with Newsfile Corp. or by using our Service, you agree that we may collect, use and transfer your information as described in this privacy policy. If you reside in jurisdictions that provide access rights under law that is applicable to our provision of the Services, you may contact us as described in the "Questions and Suggestions" section below.
If you are a European resident, in addition to other rights outlined above, you may be entitled, subject to certain conditions, to exercise some or all of the following additional rights:
In order to exercise these rights, contact our Privacy Officer using the contact information outlined below.
If you are a California resident, you can make certain requests regarding your personal information. We will fulfill each of these requests to the extent required by applicable law.
In order to exercise these rights, contact our Privacy Officer using the contact information outlined below.
If you have questions about or need further information concerning the legal basis on which we collect and use your Personal Information, please contact us using the contact details provided in the "Questions and Suggestions" section below.
Customers and Subscribers can update their account information and preferences by sending an email to office@newsfilecorp.com. Alternatively, Customers may view and update their account information through accessing the Compliance Management Portal available at www.newsfilecorp.com. Contacts may unsubscribe using the link in communications from Newsfile Corp.
If you have any questions or concerns about our handling of your personal information, including the bases for handling your personal information, please contact our Privacy Officer in writing, with the subject line "Privacy Request" at privacyofficer@tmx.com.
Please note that we may need to confirm your identity or request additional details in order to process your request.
We retain Personal Information where we have an ongoing legitimate business or legal need to do so. Our retention periods will vary depending on the type of data involved, but, generally, we'll refer to the following criteria in order to determine retention period:
When we have no ongoing legitimate business need to process your Personal Information, we will either delete or anonymize it or, if this is not possible (for example, because your Personal Information has been stored in backup archives), then we will securely store your Personal Information and isolate it from any further processing until deletion is possible.
By using our services and/or Website, you consent to this privacy policy and our collection, use, and disclosure of your information in accordance with it.
If we update this privacy policy, we will post those changes to this Website. It is your responsibility to keep up-to-date with and comply with this policy. Your continued use of the Website or Services will be deemed to be your consent to the updated terms.
If you have any questions about this privacy policy, the practices of Newsfile Corp., or your dealings with this Website, you may contact us.
Last updated September 7, 2025