Information Gathered by Newsfile Corp.
Newsfile Corp. requires registration for certain services, such as the distribution of press releases, the filing of documents on the SEC EDGAR, SEDAR, and SEDI systems, and access to our software products. In order to provide our services to you, we may ask you for contact information (such as name and email address), filing codes, financial information (account or credit card numbers), mailing address, phone number, title, company name, and/or demographic information (including zip/postal code).
Email addresses are used to send information based on your registered services and product selections and to respond to general inquiry requests. Such addresses are not used for any other purpose and are not shared with outside parties.
As with most Internet sites, our Web site collects a variety of technical data, including your IP address (a unique number that identifies your access account on the Internet), domain, username (if you are logged into one of our software products) and Web browser information. We use this information to help diagnose problems with our service, to administer our Web site, and in reporting capacities to companies with whom Newsfile Corp. works, including its clients, partners, etc. For example, your IP address may be used to help identify you and your account information and to gather demographic information, or to maintain an aggregated log of click activity on our Web site.
We do not record or store any information about your movements on the Internet outside of our Web site. You can choose to decline our cookies (e.g., by setting your browser to reject cookies), but if you do, some parts of our Web site may not operate properly.
We employ a software technology called transparent images, that helps us better manage content on our site by informing us what content is effective. We use extremely small, transparent images with a unique identifier, similar in function to cookies, that are used to track the online movements of Web users. Transparent images are not tied to users' personally identifiable information.
Newsfile Corp.'s Use of Information
We may use your contact information:
1. When processing service requests;
2. To send you information about our company. You may however opt out of receiving such mailings (see the Client Prospects and Subscribers sections below); and
3. To provide you with alerts regarding pertinent external developments.
We use financial information to bill you for products and services.
We may use demographic, usage and profile data collected at our Web site in the course of reporting. Anonymous user data (such as IP addresses, and/or their IP-location information, if available) may be utilized within aggregate traffic reporting to third parties or clients submitting press releases to Newsfile Corp. Additionally, certain information provided at user-registration (such as the name of a media outlet or user title) may be made available to clients within activity reports, although no personally identifiable information (such as names, phone numbers, or email addresses) will be reported.
We have in place industry standard security measures to protect against the loss, misuse or alteration of the information under our control, including through the use of physical, organizational, and technological measures and appropriate training of employees. We implement a variety of security measures to maintain the safety of your personal information when you request service or access your personal information. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Web site. It is possible that any information transmitted via the Internet may be intercepted by unknown third parties. We therefore encourage you to carefully ensure security through virus screening software, browser settings, the setting of passwords that are known only to you and are difficult to guess, and other security measures available to individuals and/or companies. Any transmission is at your own risk.
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information collected through registering with Newsfile Corp. or from visiting our Web site. This does not include trusted third parties who assist us in operating our Web site, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.
Newsfile Corp. may also disclose your personal information, the contents of your communications and/or your contact and financial information if required to do so by law, with your consent or in the good faith belief that such action is necessary:
1. To conform to the edicts of the law or comply with a legal process served
on Newsfile Corp.;
2. To protect and defend the rights or property of Newsfile Corp. or others; or
3. To assist, under exigent circumstances, in the investigation of securities law violations or other investigations.
It is possible that as we continue to develop our business, Newsfile Corp. might be acquired. In such a transaction, your information may be transferred to the acquiring entity.
We use a third-party credit card processing company to bill users for services. This company only retains sufficient information to process an individual credit card transaction.
We may store or process your personal information on servers in Canada and/or the United States. As a consequence, your personal information may be accessed by the courts, law enforcement and national security authorities of those jurisdictions in accordance with applicable laws.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password and/or user ID which enables you to access certain parts of our Web site, you are responsible for keeping this password confidential. We ask you not to share a password or user ID with anyone.
Newsfile Corp. abides by Canada's Anti-Spam Law (CASL) and therefore has a zero-tolerance spam policy. We only use email to share information about our services with those who have provided their express or implied consent to receive such communications. Recipients can opt out of future communications simply by clicking the "unsubscribe" link in the email and defining their preference, or by responding to the email and requesting to opt-out. See our Anti-Spam Policy for more information.
We provide subscribers to our services email notifications regarding our services (changes, updates, alerts, etc). Newsfile Corp. abides by Canada's Anti-Spam Law (CASL) and therefore has a zero-tolerance spam policy. We only use email to share information about our services with those who have provided their express or implied consent to receive such communications (this includes active subscribers). Recipients can opt out of future communications simply by clicking the "unsubscribe" link in the email and defining their preference, or by responding to the email and requesting to opt-out. See our Anti-Spam Policy for more information.
Our Web site and some of our services contain links to other sites. Newsfile Corp. is not responsible for the privacy practices or the content of such web sites.
From time to time we will participate in conversations on social media platforms such as Twitter, LinkedIn, or Facebook, where we have reason to believe individuals might be interested in our services because of their involvement in compliance, public relations, investor relations or related fields. Communications that are meant to be confidential in nature should be made through secure messaging options available within these third party websites/services.
Correcting, Updating, Deleting, Deactivating Personal Information
Clients who have registered in order to use our services can change or update their account information and preferences by sending an email to email@example.com or accessing our Compliance Management Portal available at www.newsfilecorp.com.
Your Consent and Changes
If, however, we are going to use users' personally identifiable information in a manner different from that stated at the time of collection, we will notify users via e-mail.
Questions and Suggestions
15 Toronto St.
Toronto, ON M5C 2E3
1100 Melville Street
Vancouver, BC V6E 4A6
Last updated July 1, 2014